City of Newport
Planning Commission
2007
Meeting Minutes
MEMBERS PRESENT: Paul Chandler, Gerry Coulombe, Clark Curtis, Rosemary Rowe.
MEMBERS ABSENT: Charlie Elliott.
OTHERS PRESENT: Jim Bumps, Trish Sears, Steve Blake, Bob Kelley.
7:00 p.m.: Vice chair Paul Chandler called the meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (Nov 20) as written. Seconded by Rosemary Rowe. APPROVED BY UNANIMOUS DECISION.
Prior to discussing issues of mutual concern, there was discussion on the recent group of meetings held in Derby to get Derby residents together to discuss what they felt were the major issues currently facing Derby. Sewer and the merger of the Village and Town were 2 of the top issues. .Discussion began on issues that affect both Newport and Derby. Jim Bumps from the Derby Planning Commission and Trish Sears from the Newport Renaissance Corp were present and participated in the discussion. Some of the items discussed included:
· Future development along Route 5/105 between Newport and Derby.
o Box store development – Everyone agreed that it was only a matter of time before box stores would move into the area and that both communities would be affected. It was recognized that most residents want some type of box store to come to the area.
o Affordable housing – It was felt that affordable housing is needed in the area. Maple Village in Williston was discussed as an example of how affordable housing could be incorporated into a box store type of development.
o Traffic – Any new development will increase the traffic along the Newport-Derby corridor. The Crawford Farm Road was discussed as an additional access route from the interstate to future development. This road would need to be upgraded (widened, straightened out, paved, etc…) and it was recognized that this would be a major project and an expensive project that would have to involve not only Derby and Newport, but also NVDA and the State. Both commissions felt that we need to draw up a joint resolution type document outlining our goals prior to getting together with NVDA, State Legislators, and local officials. Along with the Crawford Farm Rd upgrade, upgrades to the Schuler Rd & Hinman Settler Rd would fit in with the plan to alleviate traffic. Also discussed was the need to have an interior road linking the proposed Wal-Mart site with the Commercial zoning district on the Palin Farm in Newport, this would also help keep traffic off Route 5/105.
o Water/Sewer – On the Derby side sewer allocation is an issue and on the Newport side sufficient water pressure is an issue.
· Development off the I-191 Access Road.
o Kingdomgo Corp has land in both Newport and Derby between the Access Road and Mount Vernon Street with the hopes of attracting a Hotel to the site.
o Off the Crawford Farm Rd Newport is considering creating an Enterprise zone to allow mixed uses with possible residential uses on the steeper slopes near the Clyde River and Commercial/Industrial uses on the more level areas.
o Along Citizens road in Derby there is additional land in the rear that can be developed. The major hurdle affecting all this area is the lack of Municipal Water and Sewer.
o It was recognized that both communities would benefit by working together to solve this issue.
o
· Waterfront development in Newport.
o On Dec 19th Jay Peak is going to be presenting plans for redevelopment of the Waterfront Plaza area.
o This will draw people to Newport-Derby area which will again have an affect on traffic.
Everyone agreed that the two commissions should meet again after the first of the year to get the ball rolling on the issue of upgrading the Crawford Farm Road. Mr. Bumps was thanked for attending and he will report back to the rest of his commission. It was decided that the two zoning administrators will coordinate to schedule the next joint meeting.
Other business: It was reported that there has been discussion within the Newport Renaissance Corp about developing a design review district and they will keep the commission in the loop of future discussions.
The Commission’s next meeting is scheduled for Dec 18th. The Commission would like the zoning administrator to contact the following and formally invite them to a meeting to discuss development issues:
Fire Chief Eric Degre – height restrictions, fire lanes, etc…
Jim Mulkin & Fred Oeschger – the proposed enterprise zone for the Crawford Farm Road area.
Clyde Pond Holdings – development of the Palin Farm, water, roadway connecting to future Derby development.
Paul Denton/NEKCA – transitional housing and homeless shelters.
The Commission feels that all these issues except the Fire Chief will generate considerable discussion and therefore would each scheduled at separate dates.
8:50 p.m.: Upon a motion by Rosemary Rowe, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 12/7/07.
MEMBERS PRESENT: Charlie Elliott, Paul Chandler, Gerry Coulombe, Clark Curtis, Rosemary Rowe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Michael Coutu, Bob Kelley.
7:00 p.m.: Vice Chair Paul Chandler called the meeting to order. Rosemary Rowe made a motion to approve the minutes to the last meeting (Nov 6) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Michael Coutu was present to request that the Commission consider a bylaw amendment. His concern is that he owns a single-family house that approx 10-15 years ago was a duplex. Over the years his family has grown and when the renter moved out he began using the entire house for his own use and removed the 2nd kitchen. He was under the impression that after the kids grew up and moved out he would be able to change it back to a duplex. However, due to bylaw amendments the number of units on a lot is now dependent on the lot size and his property is too small. He feels he is not the only one in this situation and would like the Commission to consider changing the bylaw to allow him to revert his building back to a duplex. He felt that the current bylaw regarding accessory apartments is not practical for his property. The Commission requested that before they consider an amendment they would like him to outline in writing when his property was last used as a duplex, the layout of the house, and the % of total living area that would be used for the second unit.
After Mr. Coutu left Charlie Elliott arrived and the Commission briefly went over their conversation with Mr. Coutu and an additional issue was realized. Four parking spaces are required for a duplex and because of the size of Mr. Coutu’s lot it may be difficult to meet this requirement. The Commission asked the zoning administrator to talk to Mr. Coutu about the parking issue. If parking cannot be satisfied, then an amendment would be useless.
The Commission discussed their planned joint meeting with the Derby Planning Commission tentatively scheduled for Dec 10 at the Derby town office. To make the meeting more productive the Commission came up with a list of items that they felt should be discussed at the meeting and asked the ZA to pass them along to Derby. They also asked the ZA to see if Derby could supply Newport with a list of items that they feel are important, that way everyone could be thinking about them prior to the meeting. Newport’s items of interest are:
Crawford Farm Road (possible bypass to future retail development)
Crawford Farm Road/Citizens Road Zoning (Newport is considering a Mix Use/Enterprise Zone in this area)
Shared Infrastructure (water/sewer/roads)
Wal-Mart/Palin Farm/Shattuck Hill Area (the need to work and plan together)
Affordable housing (if box stores increase employment opportunities where will they be drawing workers from)
The Commission requested that an invitation be extended to the Fire Chief Eric Degree to attend one of the Planning Commissions meetings to discuss Fire Dept related issues, such as building height, fire lanes, distances to gasoline stations, etc…
8:55 p.m.: Upon a motion by Clark Curtis, seconded by Rosemary Rowe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 11/26/2007.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Rosemary Rowe, Gerry Coulombe.
MEMBERS ABSENT: Paul Chandler.
OTHERS PRESENT: Bob Kelley (left meeting at 8:00).
7:10 p.m.: Chairman Charlie Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (Oct 23) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
The Commission reviewed a letter from Paul Denton (NEKCA) in regards to homeless shelters and transitional housing. The Commission has requested that the zoning administrator contact NEKCA and have them come in and explain their needs so the Commission can make provisions in the bylaw to accommodate them.
The Commission also requested that the zoning administrator set a firm date for a joint meeting with the Derby Planning Commission.
9:15 p.m.: Upon a motion by Rosemary Rowe, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Clark Curtis and filed for the record on 11/8/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Rosemary Rowe, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: None.
7:10 p.m.: Chairman Charlie Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (Oct 2) amended to reflect that the meeting started at 7:00 and with a sentence deleted and paragraph added explaining why the Commission denied the hospitals request. Seconded by Rosemary Rowe. APPROVED BY UNANIMOUS DECISION.
The Commission discussed enterprise zones, the Palin farm property, the Glen Road, the Route 5 corridor from Newport to Derby, and the Crawford Farm Road. They felt there was a need to bring in property owners to discuss current and future uses in these areas. Also with infrastructure there is the need to work with not only Derby, but also the Regional Planning Commission and the State so that everyone is working in unison on an overall plan. The Commission would like the zoning administrator to try to set up their biannual meeting with the Derby Planning Commission in November.
The Commission discussed possible bylaw amendments in great detail and this will be on their agenda for their next meeting on November 6th.
9:30 p.m.: Upon a motion by Paul Chandler, seconded by Clark Curtis, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Clark Curtis, typed by Bob Kelley and filed for the record on 10/29/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Rosemary Rowe, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Bill Stenger, Dave Bouffard, Chad Hickey, Paul Monette, Karen Weller, Bob Kelley.
7:30 7:00 p.m.: Chairman Charlie Elliott called the meeting to
order. Clark Curtis made a motion to approve the minutes to the last meeting
(Sept 18) as written. Seconded by Paul Chandler. APPROVED BY UNANIMOUS
DECISION.
Discussion began on the proposed bylaw amendment by North Country Health Systems Inc to change the zoning district of approximately 30 acres of land to the north of the Hospital’s property from General Residential to Public Health/Office. This area consists of 25 permitted residential lots. This proposal was tabled from the September 18, 2007 Planning Commission Meeting. Karen Weller, Bill Stenger, Dave Bouffard, and Chad Hickey were present representing the Hospital. They went over the wetlands issues and explained what was usable. The restraints on the hospital property are far greater than one would have thought. Approximately 40% is wetlands. They are considering that they may even have to replace the existing hospital and the only space to do that would be in the rear where they would like to purchase the extra land. They do not think that there is a lot they can do with their current land.
During discussion about the potential loss of taxable property it was mentioned that it is the Planning Commissions job to plan for the future and the tax base is more the City Council’s concern. The hospital is willing to negotiate with the Council on the tax issue. Bill Stenger and Dave Bouffard are both residents of Newport and are very aware to the tax issues in the City. They feel that from a planning prospective their proposal is sound.
They would like the Hospital to stay in Newport and feel it contributes to the whole region. They have problems attracting doctors to the region and need an attractive facility to get new doctors. They reviewed the growth of the hospital in the last couple of decades and expect the need for additional space will continue to grow.
The
commission felt that there is ample room on their current property if they would
plan to go up rather than out.
After much discussion the Planning Commission felt that the hospital is not currently using their land to its full potential. Items such as existing one story buildings and a proposed new primary care facility designed without a full basement and a one story design are not in the best interest of everyone involved. Therefore the Planning Commission strongly felt that it is not in the best interest of the City to allow the Hospital to change 25 permitted residential city lots with amenities to a public health /office district. The commission recognizes the great benefits that the hospital brings to Newport and the fact they are always improving the quality of health care, i.e. dialysis center, oncology, etc… The Commission feels future growth can be done on their current property.
Clark Curtis made a motion to proceed with the proposed bylaw amendment by North Country Health Systems Inc to change the zoning district of approximately 30 acres of land to the north of the Hospital’s property from General Residential to Public Health/Office. Seconded by Gerry Coulombe. Ayes – none. Nays – Paul Chandler, Gerry Coulombe, Clark Curtis, Charlie Elliott, Rosemary Rowe. DENIED BY UNANIMOUS DECISION.
Their next meeting will be October 23rd.
9:45 p.m.: Upon a motion by Paul Chandler, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 10/10/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Rosemary Rowe, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Chad Hickey, Paul Monette, John Wilson, Robin Smith, Karen Weller, Carmen Barone, Cheryl Cornell, Bill Stenger, Dave Bouffard, Chris Roy, Barry Brensinger, Rosemary Lalime, Doug Spates.
7:15 p.m.: Chairman Charlie Elliott called the meeting to order. Paul Chandler made a motion to approve the minutes to the last meeting (Sept 5) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Discussion began on the Hospitals proposed bylaw amendment. Karen Weller, Charles Hickey, Bill Stenger, David Bouffard and Barry Brensinger were present for the Hospital.
Barry Brensinger presented design and construction philosophy. He has been working with the hospital for about a year and wants to preserve options for the hospital. The new building they are considering is about 21,000 sq ft and is one story with a basement. There is efficiency in going one level. Going up could add up to 30% of cost of construction. The new building is about 500 linear feet from the main hospital.
Karen Weller says we are a medically under served area, five primary care physicians short. They need to expand to meet the community’s needs. Going to existing practices is not practical. There is no room where they currently are. There are no plans to use the proposed Pine Bluff land within the next 5 years.
Dave Bouffard - we are looking to the future to recruit new doctors and keep them here.
Karen Weller - public oversight commission looks out to make sure hospitals met the needs of the community and grants or denies a certificate of need. Also they will not allow us to build a shell and leave it for the future. She also says Vermont law dictates how a building is built.
Bill Stenger - people are traveling great distances for quality care. The hospital currently can not meet the needs of the community. He thinks this area has a bright future and wants the hospital to be able to handle the medical needs of the future.
Barry Brensinger - operation cost in one building vs. numerous buildings are elevator costs and so on. He says there is no difference single floor or multi level. Again no difference.
Carmen Barone, neighbor, spoke about concerns over beach fees and wondered about if the hospital would pay fees and also wondered about tax issues.
Charles Hickey and Dave Bouffard - they did not want beach rights and would not be paying beach fees. They will be visiting the City Council to discuss taxes.
Doug Spates commented on beach fees and said the Pine Bluff Association voted on beach issues and it is not really germane to this situation.
Charles Hickey discussed lots ant the fact that the hospital would dedicate 4 lots to be used by third party medical providers and has changed that thinking and has suggested other plans and areas to dedicate towards third party use.
Paul Monette asked if the small primary care building could be added to or renovated. The answer was probably renovated but not built on to because of wetlands issues.
Karen Weller stated that 4 acres of the newly acquired 6 acres is buildable. The new primary care building will include a small x-ray center and blood drawing lab.
Barry Brensinger - they have not really looked at a parking garage or plan, but it is approx $15k to $16k per space for a parking garage.
The commission asked about the operating cost of a multi-level building vs. a single-level building? 10% to 20 %.
Doug Spates – wetlands and constraints become tougher every year.
The commission requested additional info for their next meeting – a wetlands map for the existing land and the proposed land.
Paul Chandler mentioned that the PC was also looking into coverage ratios and building height restrictions, which might help the hospital in its planning for the future.
Clark Curtis made a motion to table discussion on the hospitals proposal until their next meeting on Oct 2nd. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
9:50 p.m.: Upon a motion by Paul Chandler, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Clark Curtis, typed and filed for the record Bob Kelley on 9/26/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: Joan Poutre.
OTHERS PRESENT: Paul Curtis, Bill Cook, Nancy Cook, Bob Kelley.
7:10 p.m.: Chairman Charlie Elliott called the Public Hearing to order and read the warning for the hearing. This hearing is for public input on proposed bylaw amendments to add subdivision regulations and technical corrections to reflect that Newport City now has a Development Review Board.
The public had no comments. Zoning Administrator and Commission members discussed minor possible changes such as changing legislative body to City Council and changing appropriate municipal panel to Development Review Board. They also discussed the need to list in §604 that the DRB will be reviewing applications for Local Act 250 review and a minor revision to §501 to make it clearer.
After all discussion was exhausted Clark Curtis made a motion to close the Public Hearing. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
8:10 p.m.: Chairman Charlie Elliott called their regular meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (Sept 4) as written. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Discussion began on the proposed bylaw amendments. All the changes discussed during the Public Hearing were considered minor changes to the proposed amendments and therefore would not require an additional Hearing by the Planning Commission. Paul Chandler made a motion to approve the proposed amendments and forward it to the City Council with minor technical changes on pages 41, 44, 45, 46, 47, and 51, with the rewording of §501, and the addition of another bullet to §604 adding local review of Act 250 municipal impacts as one of the DRB’s powers. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Other Business: The Commission briefly talked about lot coverage and height limits for the PH/O district. They would like to check with the Fire Chief and invite him to a meeting to discuss fire protection and building height.
Upon Joan Poutre resigning from the Commission and the fact that she was Vice Chair, Clark Curtis made a motion to nominate Paul Chandler as Vice Chair effective September 7th, 2007. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
9:10 p.m.: Upon a motion by Clark Curtis, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 09/10/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: Joan Poutre.
OTHERS PRESENT: Rosemary Rowe, Bob Kelley.
7:00 p.m.: Chairman Charlie Elliott called the meeting to order. Paul Chandler made a motion to approve the minutes to the last meeting (Aug 14) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
The Commission interviewed Rosemary Rowe. She is interested in filling the vacancy on the Planning Commission. The role of the Commission and their duties were explained to her and she explained why she is interested in the position. Paul Chandler made a motion to recommend to the City Council that Rosemary Rowe be appointed to fill the vacancy on the board due to Joan Poutre’s resignation. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
A letter from Attorney Charles Hickey concerning the Hospital’s proposal to rezone a portion of Pine Bluff Estates was handed out and discussed. This proposed bylaw amendment which was originally scheduled for tonight, will be on the agenda for their Sept 18th meeting. Mr. Hickey was unable to attend tonight.
The Commission reviewed comments from NVDA on proposed subdivision regulations. There is a public hearing on this subject tomorrow night.
The Commission reviewed a list of possible bylaw amendments and made a few more additions to the list.
9:20 p.m.: Upon a motion by Clark Curtis, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 9/5/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: Joan Poutre.
OTHERS PRESENT: Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (Aug 7) amended to spell Bill Stenger correctly. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
The commission discussed conflicts of interest and decided to get advice from VLCT on the subject.
The commission began reviewing the draft subdivision regs. The draft was thoroughly reviewed and they made a few minor changes. It was decided to insert the subdivision regs before Article 5 in the Bylaw. The commission agreed that the subdivision regs are now ready to begin the formal amendment process.
The commission reviewed a draft of technical changes to the bylaw to reflect the change to a Development Review Board. A few minor changes were made. The technical changes are now ready to begin the formal amendment process.
A public hearing date was discussed and by a motion by Paul Chandler and seconded by Clark Curtis the date was set for Wednesday September 5, 2007 at 7:00. APPROVED BY UNANIMOUS DECISION.
The commission decided to change the starting time for all their meeting to 7:00. It was decided that there was no need to meet next week since Sacred Heart School’s bylaw amendment request has been withdrawn. Their next meeting will be Tuesday September 4, 2007.
Bob Kelley reported that Joan Poutre informed him that she intends to resign from the Commission as soon as a replacement can be found. Ads will be put in the newspaper and it was suggested to contact the people who applied for the DRB and were not selected. It was also suggested to contact Rosemary Rowe as she expressed an interest in the past.
10:30 p.m.: Upon a motion by Paul Chandler, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 8/17/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: Joan Poutre.
OTHERS PRESENT: John Wilson, Paul Monette, Chad Hickey, Dave Bouffard, Rick Barry, Bill Stenger, Donna Willoughby, Carolyn Hanley, Jo Ann Anderson, Gertrude Essaff, Jack Anderson, Kermit Smith, Brian McNeal, Roland Prairie, Velma Rushford, Raymond Ladue, Elsie Ladue, Woody Guyette, Doug Spates, Robin Smith, Rosemary Lalime, Nancy Cook, Robert L Fatmy.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Paul Chandler made a motion to approve the minutes to the last meeting (Jul 24) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Discussion began on a proposed bylaw amendment by North Country Health Systems Inc to change the zoning district of approximately 30 acres of land to the north of the Hospital’s property from General Residential to Public Health/Office. This area consists of 23 permitted residential lots. Dave Bouffard, Rick Barry and Bill Stenger, members of the hospital board, were present to explain the request. The additional land would guarantee the future growth of the hospital. The hospital has 528 employees and 178 are residents of Newport. Building up is inefficient and very expensive, as much as 3 times as expensive.
The loss of taxable property was discussed and Kermit Smith submitted a petition with 32 signatures opposing the loss of taxable property. The hospital has plans for another one story building behind the hospital. Chairman Charlie Elliott thought they are digging themselves deeper by planning only one story additions.
The Commission decided to table discussion on the proposed amendment until their September 4, 2007 meeting
10:00 p.m.: Upon a motion by Paul Chandler, seconded by Clark Curtis, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Clark Curtis, typed by Bob Kelley and filed for the record on 8/14/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Monique Hilliker, Alyssa Hilliker, Dominic Hilliker, Natalie Perrault, Frank Knoll, Janis Wilson, John Wilson, Jennifer Wilson, Donna Willoughby, Stacey Charboneau, Dawn Favreau, Elizabeth Lynch, Donald Howell, Elizabeth Howell, Joanne Nolin, Steven Mason, Jerry Pion, Dominic Pion, Zachary Pion, Tony Tanguay, Theresa Forbes, Bernier Mayo, Patricia Sears, Yvette Limoges, Nicole Pion, Kristi Lafleur, Mitchell Tanguay, Robert Brasseur, Amy Brasseur, Caleb Brasseur, Jenny Shaw, Bonnie Burtin, Steve Petrie, Normand Turcotte, Edward Zuccaro, Tracy Jarvis, Richard Creaser, Paul Monette, Helen Limlaw, Marie Bonneau, Timothy Crown, Jennifer Moulton, Janalene Fournier, Lawrence Fournier, Woody Guyette, Robin Smith, Andre Laliberte, Nicole Laliberte, AJ Laliberte, Debbie Tanguay, Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (Jul 17) as written. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
Discussion began on the proposed bylaw amendment by Sacred Heart Schools, Inc to add the following as permitted uses to the Light Industrial Zoning Districts: Schools (including boarding school), Religious Institutions, and Public Assembly. The Bogner property off the Lake Road is in a Light Industrial Zoning District. Debbie Tanguay gave a presentation of why Sacred Heart Schools Inc would like to relocate to the Bogner Property and why it would be beneficial to the City to amend the bylaw to allow this. There were many questions and much discussion on this proposal. Some of the benefits stated by various people were; School is a vital member of the community, will attract new people to the area, offers an alternative to public school, they currently employ 28 people. Some of the negative aspects of the proposal include; loss of an existing industrial building, loss to tax base.
After all discussion was exhausted, the commission felt that after they have some time to think about everything discussed they will probably have some additional questions and would like to continue discussion on this proposal at a later meeting. Their agenda for Aug 7th is already full. Clark Curtis made a motion to table discussion on this proposed amendment until their meeting on August 21, 2007 at 7:30 p.m. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
The commission tabled discussion on the draft subdivision regulation. Review of the subdivision regulations will be on the agenda for their next meeting.
10:00 p.m.: Upon a motion by Joan Poutre, seconded by Clark Curtis, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 8/2/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: Joan Poutre.
OTHERS PRESENT: Dan Lussier, Tim Hamblett, Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Paul Chandler made a motion to approve the minutes to the last meeting (Jun 19) as written. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-029 by William Hogan for a 50 ft by 120 ft one story building. The proposed building is to be used for physical therapy/rehabilitation gym/therapy pool and for additional future offices. This property is located at 269 Lakemont Road and is in a light industrial zoning district. This application was tabled from the June 19, 2007 Planning Commission Meeting. The applicant was not present and Bob Kelley reported that Mr. Hogan does not have all the changes made and was not ready to proceed at this time.
Paul Chandler made a motion to table application 07-029 by William Hogan and to defer site plan review to the newly formed DRB. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-045 by R F Hamblett Inc for a change of use to retail sales and warehouse and to a 10 ft by 24 ft one story addition to connect 2 buildings, a 10 ft x 78 ft porch, a 10 ft x 51 ft porch, and a perimeter fence. This property is located at 150 Coventry Street and 28 Eastern Ave and is in Commercial Zone A zoning district. Mr. Hamblett was present to explain the request. He stated that to begin with they will only add the porches and use the buildings for warehousing. Prior to expiration of the permit they may convert it to retail and connect the buildings, so he would like the permit considered as submitted. Fencing was discussed and Mr. Hamblett amended the permit to include a fence at a 45 degree angle at the corner of Coventry St and Eastern Ave. Other items discussed included lighting, parking, access and a letter from Public Works Director Tom Bernier concerning water/sewer and access. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Traffic will access from Coventry Street utilizing an existing curb cut.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
A perimeter fence will be installed and sight distance at the corner of Eastern Ave and Coventry Street is adequate.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is mainly for security.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
The proposed use is similar to other uses in the area.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Paul Chandler made a motion to grant site plan approval to application 07-045 by R F Hamblett Inc including the change made to the fencing and referencing Tom Bernier’s letter. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-046 by Randy & Constance Davis for a 20 ft x 44 ft one story addition for storage, a 4 ft x 10 ft addition for outside basement access, and a 6 ft x 8 ft front entry landing. This property is located at 378 East Main Street and is in Commercial Zone B zoning district. The applicant was not present to explain the request.
Paul Chandler made a motion to table application 07-046 by Randy & Constance Davis and to defer site plan review to the newly formed DRB. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-048 by L R P & S Properties LLC for a change of use from restaurant to office. This property is located at 408 Western Ave and is in Commercial Zone B zoning district. Mr. Lussier was present to explain the request. The offices will be for an insurance agency and they expect to have up to nine employees. There will be no change to the footprint of the building. They will continue to use the door on the parking lot side of the building as their main entrance. As noted on the site plan some parking spaces shown on a prior plan will not be utilize to allow for better traffic circulation on the lot. The applicant also owns the lot in the rear. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
The only change proposed to the existing parking, traffic access, or circulation for pedestrians and vehicles is to eliminate some parking spaces.
Parking, traffic access, and circulation for pedestrians and vehicles is approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no change to the existing landscaping, screening, or setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is minimal.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
The proposed use should not affect the surrounding uses.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Clark Curtis made a motion to grant site plan approval to application 07-048 by L R P & S Properties LLC as submitted. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
The Commission reviewed the draft subdivision regulations. Review is proceeding nicely; there are a few areas that need further research.
Other Business: Two significant bylaw changes have been proposed. One to add schools, boarding schools, religious institutions, and public assembly to the Light Industrial zoning district. This proposed change is to allow Sacred Heart School to move to the Bogner property. The second amendment is to change a large portion of Pine Bluff Estates property from General Residential to Public Health/Office. This proposed change is to allow the Hospital to buy the land for future expansion. Because it is anticipated that both of these proposed amendments could generate considerable discussion, the Commission has decided to hear them on separate dates. Initial discussion on the School’s proposal will be on July 24th and the Hospital’s proposal will be discussed on August 7th.
10:30 p.m.: Upon a motion by Clark Curtis, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 7/19/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Jun 5) as written. There was no second and Joan Poutre withdrew her motion. There was extensive discussion about the minutes in respect to what was written about Possible DRB membership. The last sentence was deleted and the following added. “The commission members found it offensive that ZBA members voiced opinions that they would not serve if Clark was appointed. The board also believed that any member of any board with that viewpoint (toward any other member of any board) should not serve on a board and that others could apply for vacancies left if they chose not to serve after being appointed.” Joan Poutre made a motion to accept the minutes to the last meeting (Jun 5) as amended. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Bob Kelley reported that Mr. Hogan does not have all the changes made as requested by the Commission and has asked that the Commission table his application. Clark Curtis made a motion to table application 07-029 by William Hogan until 7:30 p.m. on Tuesday July 17, 2007 here in the Council room. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
The commission reviewed the draft subdivision regulations in great detail. Some relatively minor changes were made. The revised draft will be sent to all members as soon as the changes are incorporated for the Commission to review.
Other Business: The commission reviewed the proposed Capital Budget. The Commission unanimously recommends that the City plan for extending the sewer system to the properties along the Bluffs.
10:30 p.m.: Upon a motion by Clark Curtis, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on June 21, 2007.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: Joan Poutre.
OTHERS PRESENT: Victor Martinez, Michael Pray, Brandon Pray, Bill Hogan, J Paul Duquette, Pauline Duquette, Ellie Ingram, Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Clark Curtis made a motion to approve the minutes to the last meeting (May 22) as written. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-025 by Brandon, Michael, and Jeannie Pray for a fence around their back yard and an 8 ft by 12 ft shed. This property is located at 43 Indian Point Street and is in commercial zone B zoning district. Michael and Brandon Pray were present to explain the request. Location of the fence was changed slightly and Mr. Pray initialed the change. For purposes of the fence this application is considered a joint application with the abutters due to a letter submitted with the abutters signatures. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no change proposed to the existing parking, traffic access, or circulation for pedestrians and vehicles.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
The abutting property owners have signed off on the fence where it is less than 3 ft from the property line. The shed meets the required setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
No change to exterior lighting.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
The proposed use will not change and is similar to surrounding uses.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Paul Chandler made a motion to grant site plan approval to application 07-025 by Brandon, Michael, and Jeannie Pray as submitted. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-027 by Ellie Ingram for a change of use permit for a Licensed Daycare with a second floor studio apartment. This property is located at 447 Sias Ave and is in a general residential zoning district. Mr. & Mrs. Duquette and Ms. Ingram were present to explain the request. For purposes of the fence this application is considered a joint application with the abutter due to a letter submitted with the abutter’s signature. The day care is considered the primary use on the property and the apartment is considered a secondary use. The apartment is on the second floor and has 2 exits. The back yard will be fenced in. Mr. Martinez was concerned with snow plowing on the site. There have been problems in the past with snow being plowed right up to his property. Mr. Duquette assured him that they would work with him if any problems arise, but they did not expect to be plowing the snow as far back as previous tenants. Screening of service areas was discussed. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no change proposed to the existing parking, traffic access, or circulation for pedestrians and vehicles.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no change, except for a fence, to the existing landscaping, screening, or setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is minimal.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
The proposed use is typical in a residential area. The Day Care is the principal use on the property and the apartment is considered an accessory use.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Clark Curtis made a motion to grant site plan approval to application 07-027 by Ellie Ingram with the condition that dumpsters must be screened appropriately as per §338. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-029 by William Hogan for a 50 ft by 150 ft one story building. The proposed building is to be used for physical therapy/rehabilitation gym/therapy pool and for additional future offices. This property is located at 269 Lakemont Road and is in a light industrial zoning district. Mr. Hogan was present to explain the request. The building size was changed to 50 x 120 and Mr. Hogan initialed the change. There are no known deed restrictions on the land. The parking spaces are not drawn to scale, relative location of the building and parking is not correct as depicted on the site plan, and there were no elevation plans of the building submitted. Existing water/sewer allocation is adequate and Public Works Director Tom Bernier requests that the permit be conditioned upon this approval of the final storm water plan. The commission would like a site plan drawn to scale and elevation plans to review prior to acting on this permit.
Clark Curtis made a motion to table application 07-029 by William Hogan until 7:30 p.m. on Tuesday June 19, 2007 here in the Council room. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Other Business: The Bogner property was discussed. It is anticipated that some time in the future the Sacred Heart School will ask for a bylaw amendment to change the zoning on the property. Pine Bluff Estates property was also briefly discussed as the hospital may wish to change the zoning. No formal request has been submitted to the Commission on either property.
Possible
DRB membership was discussed in great length. The Council took Bob Kelley’s
recommendation that they advertise for DRB members and interview those
interested. One of the other recommendations that Bob made if the Council
decided not to advertise, was a recommendation on which 5 candidates out of the
6 that expressed an interest to appoint. Bob did not recommend Clark Curtis and
the Commission disagreed strongly. The Commission felt very strongly that Clark
should be on the DRB. The Commission believes that if any member of a Board
or Commission holds a grudge then they should not be a member. The
commission members found it offensive that ZBA members voiced opinions that they
would not serve if Clark was appointed. The board also believed that any member
of any board with that viewpoint (toward any other member of any board) should
not serve on a board and that others could apply for vacancies left if they
chose not to serve after being appointed.
10:30 p.m.: Upon a motion by Paul Chandler, seconded by Gerry Coulombe, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 6/7/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Mark Wheeler, Kim Tanner, Edward Zuccaro, Nick Manosh, Tina Leblond, Hope Sutton, Julie Mulroy-Evans, Eric Erwin, Linda Michniewicz, Lisa Daigle-Farney, Cindy Trahan, Paul Denton, John Ward Jr., Steve Blake, Fred Oeschger, Nancy Cook, Bill Cook, Lois Jenks, Paul Curtis, Francis Ormsbee, John Hall, Clark Curtis, Bob Kelley.
7:35 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (May 8) as written. Seconded by Clark Curtis. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-007 by Marlene Manosh for a change of use to an educational center for preschool and family services and for two additions totaling 8494 sq ft. This property is located at 363 Bluff Road and is in a general residential zoning district. This application was tabled from the May 1, 2007 meeting.
Clark Curtis made a motion to change the order of the applications and review the permit for the City of Newport before the Manosh application. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-026 by the City of Newport for a 12 ft by 12 ft light house ticket booth with a 7 ft by 9 ft bathroom addition. This property is located at Railroad Square and is in an urban recreational zoning district. Mr. Ward and Mr. & Mrs. Cook were present to explain the request. If the bathroom is built they will probably have to bore under the railroad tracks to connect to the City sewer system. The light house will be built so that it is movable. It is anticipated that it will be initially located in the northeastern portion of the lot. The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
There is no parking or traffic access. There is no change to the circulation for pedestrians, but there is anticipated an increase in the number of pedestrians using the walkways.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
There is no change to the existing landscaping, screening, or setbacks.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is minimal.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
The proposed use will enhance this area of the waterfront.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
There is no change proposed to the existing drainage control.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Joan Poutre made a motion to grant site plan approval to application 07-026 by the City of Newport as submitted. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
The commission returned to the Manosh application. Clark Curtis recused himself due to a conflict in interest. Joan Poutre read letters from Public Work Director Tom Bernier and Don Marsh concerning drainage, a letter from Fire Chief Eric Degre concerning fire safety relative to Fred’s gas station, and a letter from City Attorney Bill Davies concerning Fred’s gas station and where the 300 ft is measured from. It was noted that a section of the applicant’s federal report on the project concerning fire safety was submitted. The ZBA granted conditional use approval for this project last week and Charlie Elliott read their Findings of Fact. There was much discussion on the effect this project will have on possible future projects on Fred’s lot. Fred Oeschger did not want it to have any effect on the future use of his property. Some of the other issues brought up by opponents of the project included:
Joan Poutre made a motion to recess the meeting to go into deliberative session. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION, with Clark Curtis abstaining.
Upon returning from deliberative session Joan Poutre made a motion to close the hearing on the Manosh application. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION, with Clark Curtis abstaining.
The Commission reviewed the site plan in accordance with Section 507.
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Access is from Bluff Rd, there are 34 parking spaces including 2 handicap spaces, and there are pedestrian walkways from the parking areas to the building entrances.
Parking, traffic access, and circulation for pedestrians and vehicles are approved as submitted.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
Setbacks meet or exceed the minimums for the district. A row of trees is proposed along the parking area on the north side and additional landscaping is proposed in front and along the right side of the building.
Landscaping, screening, and setbacks are approved as submitted.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Protection of the utilization of renewable energy resources is approved as submitted.
4.) Exterior lighting;
Exterior lighting is minimal.
Exterior lighting is approved as submitted.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
There is a regional high school down the street, a cemetery in the rear, residential uses on the right side, vacant lots on the left side, and residential/commercial uses across the street. Conditional Use was granted by the Zoning Board of Adjustment on May 16, 2007.
The relationship between the proposed and existing adjacent uses is approved as submitted.
6.) The adequacy of drainage control;
The lot is relatively level and Public Works Director Tom Bernier has approve the provisions to control natural drainage water.
Drainage control is approved as submitted.
7.) Compliance with all pertinent parts of the Newport City bylaw;
This project is in compliance with all pertinent parts of the Newport City bylaw as submitted.
Joan Poutre made a motion to grant site plan approval to application 07-007 by Marlene Manosh for site plans SK1a & C-1 with the condition that the relocation of the fire hydrant must be approved by the Public Works Director. Seconded by Paul Chandler. Ayes - Joan Poutre, Paul Chandler, Charlie Elliott. Nays - Gerry Coulombe. Abstentions - Clark Curtis. THE MOTION WAS GRANTED.
Other Business: Charlie Elliott has started working on subdivision regulations. He has used St. Albans regulations as a template and has stated marking it up and making changes. Bob Kelley will copy this and distribute it to the commission.
10:00 p.m.: Upon a motion by Joan Poutre, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 5/24/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Joe Profera, JC Brimmer, Ed Gaudreau, Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (May 1) as written. Seconded by Gerry Coulombe. Clark Curtis said he had a few questions about the minutes and suggested that the minutes wait until after the discussion with the Derby Planning Commission. The motion and the second were withdrawn. Clark Curtis made a motion to table approval of the minutes. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION.
Discussion between the Newport and Derby Planning Commissions on issues of common interest began. Among the many issues discussed were:
· Wal-Mart – no application has been submitted, it is assumed they are waiting for sewer allocation. Other development is sure to follow if and when Wal-Mart comes. Also discussed was the fact that Wal-Marts conceptual approval runs out in 5 months.
· Traffic – potential future development (Wal-Mart and other stores and restaurants) will generate significant traffic, both communities need to plan for this. Crawford Farm Rd has the potential to be a bypass road to new development. The Palin Farm has a large commercially zoned area abutting Derby and the proposed Wal-Mart site. The possibility of a road connecting these areas should be studied.
· Water/Sewer – this is considered a roadblock for in future development. Currently Derby is not granting any additional sewer allocation. The town and village have not come to an agreement yet. Potential development at the former Prouty & Miller site on the Crawford Farm Road and portions of the Kingdomgo development need to resolve how to get water and sewer to their sites. The long term vision of both commissions was that much more substantial sewer capacity will be needed by both communities and this should be address in both their municipal plans.
· Housing – there is a shortage of affordable housing in both communities.
· Municipal Plan – Derby is in the process of updating their plan, thru their zoning administrators, they will keep Newport in the loop on sections that have an impact on them.
· Interstate Rest Area – it was felt that it would be beneficial if the Coventry rest area were rebuilt. It was pointed out that Newport’s sewer system ends only about a mile away, should septage be an issue.
Both commissions felt the meeting was beneficial and would like to continue biannual meetings.
Minutes to the last meeting were discussed and minor changes were made. Clark Curtis requested clarification on the additional information that the Commission requested for the Manosh application. In regards to the info requested of the Fire Chief, the format and time frame is at the discretion of the Chief. No format or time frame was specified. In regards to drainage control, Tom Bernier would probably not be taking into account the culvert size Clark may be installing on the other side of Pine Grove Cemetery Road, that he has a permit for, because a final size has not yet been determined. Clark said his engineer has calculated a culvert size, but it has not been submitted to the City. Clark Curtis made a motion to approve the minutes to the last meeting (May 1) with amendments to indicate he abstained from the 2 votes related to the Manosh application and on also one typo error. Seconded by Joan Poutre. APPROVED BY UNANIMOUS DECISION.
Other Business: Bob Kelley reported that the City Attorney’s preliminary opinion concerning §326 for the Manosh application is that the Nursery School is a school, Fred’s property is a gas station, and the 300 ft is measured from the Manosh property line to the pumps, canopy and tanks on Fred’s property. His written opinion should be done in time for the next hearing. Bob Kelley stated he passed this info along to Kim Tanner with the recommendation that in order to speed up the permitting process she may want to have the distance to the pumps, canopy and tanks for the next meeting.
10:20 p.m.: Upon a motion by Joan Poutre, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 5/10/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.
MEMBERS ABSENT: None.
OTHERS PRESENT: Paul Curtis, Lois Jenks, Harriet Hall, Linda Curtis, Steve Blake, Dennis Percy, Rachel Ricard, Julie Mulroy-Evans, Don Marsh, Tina Leblond, Constance Isabelle, Kim Tanner, Mark Wheeler, Edward Zuccaro, Paul Denton, Hope Sutton, Francis Ormsbee, Andy Tetrault, Nick Manosh, Tony Tanguay, Bruce Leonard, Linda Michniewicz, Lisa Daigle-Farney, Clark Curtis, Bob Kelley.
7:30 p.m.: Chairman Charlie Elliott called the meeting to order. Joan Poutre made a motion to approve the minutes to the last meeting (Apr 24) as written. Seconded by Gerry Coulombe. APPROVED BY UNANIMOUS DECISION.
Chairman Charlie Elliott read application 07-007 by Marlene Manosh for a change of use to an educational center for preschool and family services and for two additions totaling 8494 sq ft. This property is located at 363 Bluff Road and is in a general residential zoning district. This application was tabled from the April 10, 2007 meeting. Note: There was a site visit of the Manosh property prior to the meeting. Clark Curtis has a conflict of interest and recused himself and sat with the general public. Ms. Tanner & Mr. Wheeler were present to explain the request. A new site plan was submitted and reviewed in great detail. The old site plan was marked VOID. Items discussed included lighting, landscaping, traffic, size of the building, parking, and proposed uses in the building. Comments pro and con were voiced on most all items. Ms. Tanner submitted a letter in favor of the project from Rever Kennedy, which Joan Poutre read out loud. The Commission reviewed the site plan in accordance with Section 507. Items further discussed included parking, traffic, definition of school, definition of nursery school, definition of gasoline station, landscaping plan, fence height, fence location, existing trees, playground area, parking lighting, walkway lighting, security lighting, size of building in relation to others in the area, proximity to fuel pumps & tanks, safety in relation to fuel tanks & pumps, federal review of project, effect on Fred’s Plumbing & Heating property (will this project if approved make it nonconforming), drainage, noise, benefits, possible future expansion, grant funding, hours of operation, etc… Joan Poutre made a motion to go into a short deliberative session. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION with Clark Curtis abstaining.
Upon returning from deliberative session the commission requested the following information.
· Have Newport’s Fire Chief review the property to address the safety relative to Fred’s Plumbing & Heating lot on which are located gas tanks and pumps.
· Have Newport’s Public Works Director review the proposed surface water drainage.
· Get a written opinion from the City Attorney in respect to §326.01 of the bylaw.
· Submit a copy of the Fed. Study done for the project for the commission and fire chief to review.
Joan Poutre made a motion to table application 07-007 by Marlene Manosh until 7:30 p.m. May 22, 2007 here in the council room of the municipal building. Seconded by Paul Chandler. APPROVED BY UNANIMOUS DECISION with Clark Curtis abstaining.
Other Business: The commission reviewed and finalized their decision to deny application 07-003 by Anthony Tanguay and their findings of fact. The findings and conclusions are:
1.) The adequacy of parking, traffic access, and circulation for pedestrians and vehicles with particular attention to safety;
Outside parking for buses is adequate for up to 19 buses. Access is from Union Street and the curb cut has been approved by Tom Bernier PW Director. Circulation within the lot and onto Union Street is addressed.
Conclusion: Parking, traffic access, and circulation for pedestrians and vehicles are satisfactory.
2.) The adequacy of landscaping, screening, and setbacks with regard to achieving maximum compatibility and protection to adjacent properties;
A row of trees are to be planted along the Northern boundary and a fence is proposed along Union St. This property abuts a general residential zoning district to the east and a residential use to the north. Leonard Lucas, the resident to the north has only one lung and suffers from sever chronic obstructive pulmonary disease. His doctor strongly advises, if possible, to locate this facility elsewhere to preserve Mr. Lucas’s current state of health. Bus fumes are a noxious gas and have caused air quality problems at NCUHS in the past. An air quality and noise study by Bannon Engineering predict that State and National standards will be met. EPA printout about buses and diesel fumes submitted by Mr. Lucas’s attorney. NCUHS vehicle idling policy submitted. Except for morning warm up and windshield defrosting buses are not allowed to idle. Warm up and windshield defrosting will occur on this lot. The purpose of the bylaw is to protect the public health, safety and general welfare of the City of Newport.
Conclusion: Landscaping, screening, and setbacks are not adequate to achieve maximum compatibility and protection to adjacent properties. While the Air Quality Study preformed by Mr. Bannon indicated conformance with state air quality standards, it was felt that two residential properties within 120 feet of 19 busses was unacceptable.
3.) The protection of the utilization of renewable energy resources;
This project does not affect the utilization of renewable energy resources.
Conclusion: Protection of the utilization of renewable energy resources is satisfactory.
4.) Exterior lighting;
Exterior lighting is minimal.
Conclusion: Exterior lighting is satisfactory.
5.) Harmonious relationship between proposed uses and existing adjacent uses;
See #2 above
Conclusion: The relationship between the proposed and existing adjacent uses is not harmonious.
6.) The adequacy of drainage control;
Tom Bernier PW Director has approved drainage control.
Conclusion: Drainage control is satisfactory.
7.) Compliance with all pertinent parts of the Newport City bylaw;
Tom Bernier PW Director reviewed the adequacy of water and sewer. See #2 above.
Conclusion: This project does not meet performance standards §332.02(B & E) of the Newport City zoning bylaw.
Based on the foregoing Findings of Fact, Site Plan Approval is herby DENIED. Date of decision – May 1, 2007.
10:45 p.m.: Upon a motion by Joan Poutre, seconded by Paul Chandler, the meeting was adjourned. APPROVED BY A UNANIMOUS DECISION.
The minutes were taken by Bob Kelley and filed for the record on 5/3/07.
MEMBERS PRESENT: Charlie Elliott, Clark Curtis, Joan Poutre, Paul Chandler, Gerry Coulombe.